Editing & Proofreading: Precision for Your Corporate Communication

A single typo in an annual report or an ambiguous phrasing in a press release can undermine the professional image of an entire company. In a world where attention is the most valuable commodity, linguistic precision is not merely a matter of etiquette, but a strategic competitive advantage. Our editing office in Linz provides the certainty that your texts convey exactly what you intend.

We view texts not just as a sequence of words, but as instruments of persuasion. While proofreading focuses on pure error-free delivery (grammar, spelling, punctuation), our editing service goes a step further. We examine the logical flow, the consistency of terminology, and the overall tonality to ensure that your language is perfectly aligned with your target audience. Throughout this process, we always preserve the authenticity of your brand voice.

Who is our editorial review for?

Our service is primarily aimed at institutions and companies that consider high linguistic quality as part of their brand promise. In an era of digital information overload, linguistic diligence is a sign of respect toward the reader and evidence of professional competence. This particularly includes:

• SMEs and Startups: Those creating their first professional website or a whitepaper and wanting to leave a serious first impression to gain trust from investors and clients.
• Industrial Companies in Linz: Those who need to translate complex technical documentation, manuals, or business reports into clear, understandable language without losing technical depth.
• Cultural Institutions: Those who wish to have catalog texts, exhibition guides, or program brochures checked for stylistic brilliance to match the artistic quality of the content.
• Agencies: Those who want to subject their drafts to an independent second opinion before the final delivery to the client to guarantee absolute error-free results.

How the collaboration works in practice

Transparency is the basis of our work. As soon as you transmit your text to us, an initial screening takes place. We prefer working with digital documents to enable efficient communication. During the editing process, we use the "Track Changes" mode, so that you can see every single adjustment and decide whether to accept it.

For stylistic questions, we leave comments within the document to facilitate a dialogue about an effective phrasing. Communication is handled directly through our editorial team. Should we encounter ambiguities in the meaning of a sentence, we contact you promptly to avoid misinterpretations. This ensures that the technical accuracy of your text is never sacrificed for linguistic smoothing. We act as partners who maximize the impact of your text rather than replacing it.

What you should prepare for a smooth process

To achieve precise results, we require some additional information alongside the text itself. The more detailed your briefing, the more targeted our optimization will be. Please have the following information ready:

• Target Audience: Who is reading the text? (e.g., specialist audience, potential new customers, internal employees, or authorities).
• Tonality: Should the text appear conservative and serious, modern and dynamic, or approachable and personal? Is there an existing Corporate Voice?
• Glossary: Are there company-internal terms or technical jargon that must be strictly maintained, even if they deviate from standard dictionary norms?
• Format Requirements: Are there character limits, specific layout requirements, or a predefined structure that influences the text flow?

The Result: What you receive from us

At the end of the process, we provide you with a package that allows for immediate implementation. You do not just receive corrections, but a finished editorial product:

• A final, "clean" version of the text in DOCX or Google Docs format, ready for print or publication.
• A documentation of all changes (Track Changes) so you can follow the optimizations and the logic behind them.
• A list of notes regarding stylistic recommendations or content-related questions that require a further decision from your side.
• The certainty that the text is free from orthographic, grammatical, and punctuation errors.
• Consistent wording throughout the entire document, which is essential for longer reports.
• Optimized transitions between sections for better readability and a logical narrative thread.

Timeline and Delivery Dates

Quality requires time, but we know that business cycles are fast. Our average delivery time for standard editing is 5 days. For smaller volumes of text, this can be shortened. Should you have a project under extreme time pressure, we offer express processing, which is priced with a corresponding surcharge (see our Terms).

The exact deadline will be individually agreed upon after reviewing the volume and complexity of the text. We adhere strictly to the promised dates, as we know that editorial deliverables are often the bottleneck in larger marketing campaigns or the publication of annual reports. Reliable time management is part of our quality promise.

What is NOT included in this service

To avoid misunderstandings, we clearly define the boundaries of our editing. We are editors, not ghostwriters or subject-matter consultants. The following services are not part of proofreading/editing:

• Rewriting of texts: We optimize existing content but do not write complete articles from scratch (for this, please use our Website Copywriting).
• Research: We check the linguistic form but do not undertake factual research, verification of sources, or data validation.
• Professional Consulting: We correct the language but do not intervene in the technical correctness of medical, legal, or financial content.
• Graphic Design: Delivery is purely text-based; layouting in InDesign or similar tools is not included.

Pricing and VAT

Our billing is transparently based on hourly rates or actual effort. The rate indicated in the following price sheet serves as a guideline for a standard review. As a company based in Austria, the statutory VAT of 20% is applied to all services.

For B2B customers, the net sum is displayed, while end consumers pay the gross price. The final calculation is based on the actual time spent on the editorial review, which depends on the complexity and the state of the source text. A detailed explanation of our pricing structure can be found in our guide Understanding Content Pricing.